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Privacy Policy

PRIVACY AND DATA PROTECTION NOTICE

We will try to answer any questions you may have in this notice, but if you feel you need more information or have any questions, please contact us at info@hellorepublic.com. We will reply as soon as we can – but within a month at the most.

The following principles are applied in connection with the processing of your data.

  • Your personal data will be processed lawfully and fairly and in a transparent manner;
  • your personal data will be collected only for specified, explicit and legitimate purposes and will not be processed in a way incompatible with those purposes;
  • the personal data we collect and process about you is adequate, relevant, and necessary for the purposes for which it is processed;
  • we will make every effort to ensure that your data we process is accurate and up to date, and if this is not the case and we become aware of it, we will promptly correct or delete it;
  • your personal data will be kept in a form which allows you to be identified only for the time necessary to achieve the purposes for which it is processed.
  • we use appropriate technical and organisational measures to ensure the security of your personal data against unauthorised or unlawful processing, accidental loss, destruction or damage.

We process your data on the following legal bases.

  • We will process, i.e. collect, record, organise, store, and use, only to the extent necessary and in any case for the purposes for which it is collected, recorded, organised and, used, on the basis of your voluntary consent based on our prior informed consent;
  • However, in some cases, the processing of your personal data may be based on legal requirements and may be obligatory for us – in such cases, we will endeavour to provide you with specific information;
  • in addition, we may need to carry out a processing operation because we or others have a legitimate interest in doing so – for example, for direct marketing purposes, to prevent fraud, to ensure network and information security, or to respond to an emergency.

The data we process.

When visiting our website (sub-site)

The purposes of our data processing:

To ensure the proper and high quality operation of the website, to monitor and improve the quality of our services, to identify malicious visitors who attack the page, to measure the number of visits and other means of data which can be analysed statistically

The legal basis for our data processing:

Business interests

Data processed by us:

Your IP address, the date of your visit, what you specifically viewed, and your browser and operating system type

Duration:

1 year

Registration on our website – or on a sub-site – and consent to receive newsletters or direct marketing activities

The purposes of our data processing:

To enhance your user experience; to maintain contact; to direct marketing activities for our own and third parties (sending advertisements and offers); to send you material promised during registration; to notify you of data protection incidents, and to communicate technical information (e.g. changes to our data).

The legal basis for our processing:

Your consent

Your data processed by us:

Surname, first name, date of birth (for proof of age 16 or 18), e-mail address

Duration:

Until your registration is cancelled or your consent is withdrawn

In relation to the information you have provided and in connection with administrative matters and complaints

The purposes of our data processing:

To respond to your complaints and to contact you

The legal basis for our processing:

To comply with legal obligations

The data we process about you:

Full name, e-mail address, telephone number, postal address, other personal message

Duration:

5 years from the date of your request, case

In relation to the information you provide regarding prize draws

The purposes of our data processing:

To enhance the user experience and improve the relationship between you and our Company

The legal basis for our processing:

Data management necessary to obtain your consent and to comply with our legal obligations

The data we process about you:

Depending on the promotion game: full name, date of birth, e-mail address, telephone number, address

Duration:

If you are a player, until the end of the game. If you win, for 5 years from the date of your advertisement as a winner

Your data controller and data processors.

Republic Group Ltd.

Place of residence and postal address: 1013 Budapest, Krisztina krt. 51. 5/2;

Company registration number: 01-09-939082;

Tax number: 22689018-2-41;

Email: info@hellorepublic.com;

Website:
www.hellorepublic.com;
www.republicgroup.hu;
www.brandfestival.hu;
www.zeitgeist.hu;

We do not have a Data Protection Officer because we are not required by law to have one, but, if necessary, we will provide you with the contact details of our lawyer who handles our data protection and data management matters.

Our storage space is provided by MAXER Hosting Kft. (9024 Győr, Répce utca 24. 1/3.), and they are just as concerned about the protection of your data as we are.

Our IT services are handled by IT részleg Kft. (1182 Budapest, Halomegyházi utca 2/b.), who also pay special attention to the protection of your data.

If there is a change in our data processors, we will of course inform you immediately.

We will only ask for your personal data if you wish to register or participate in one of our prize games.

Cookies:

A cookie is a data file that is placed on your computer when you visit our website or sub-site, and is then saved and stored by your computer’s browser.

In case you use a mainstream browser, it will allow the download and use of cookies by default.

You can of course override these in your browser settings.

However, some cookies do not require your consent, such as cookies used for user security.

If we want to use cookies that may require your consent, such as convenience or functionality cookies, we will inform you when you first visit our website or sub-site.

There are also cookies that facilitate the collection of personal data from third parties, but we do not currently use such cookies and do not intend to use them in the future.

Of course, you are not obliged to accept the use of cookies, but if you do not accept them, our website may not work properly for you.

What else do you need to know about how we handle your data?

In principle, you provide us with your personal data voluntarily when you register, or when you contact us in any forum or when you participate in a prize game.

We ask you to always provide us with real data, because if untruthful data is added to our database, it is not good for anyone.

In case you do not provide your own data, but that of another person, it is assumed that the person to whom you have provided the data has the necessary authorisation.

Importantly, as a result of the European Union’s data protection reform, you can withdraw your consent to the processing of your data at any time, either informally, by sending us an email, by clicking on the relevant link in our newsletters, or by cancelling your registration – this ensures that you have control over your data.

We will register your withdrawal of consent as soon as possible, and, if we have no other legal basis for processing your data, we will delete it immediately. However, as this is a technical matter, we may only be able to complete the deletion after a certain period of time. The date of erasure should not be longer than 15 calendar days from the date of receipt of your request.

Finally, we inform you that if you provide inaccurate information or if your procedure is negative, or if you are suspected of having committed a crime, you will be banned from our systems and we will take the necessary legal action.

What do you need to know about our direct marketing and newsletter processing?

When you register, you can give us your consent to use your personal data to carry out direct marketing activities, either for our own use or for third parties, or to send you a newsletter; this does not of course mean that we sell your data to others, we will always send the newsletter, but the content of the newsletter may be determined by others within the legal framework.

You can give and withdraw your consent separately in the aforementioned subject areas as described above. These contributions are considered as independent ones.

We may send you newsletters or other direct marketing materials at any time until you withdraw your consent.

What do you need to know about our prize games?

We may also organise prize draws, in which case we will always provide you with a separate notice of the prize draw itself, its rules and our privacy policy for participation, following the principles set out above.

What can you ask us about your data and what rights do you have

  • Information on any data processing issues;
  • rectification, modification, or integration of your personal data processed by us if you find that your data is incorrect or you no longer want us to process it.
  • object to our processing and request the erasure and blocking of your data if you believe that our processing is unlawful.
  • you may request that we provide your data to you in a form that you can provide to others, or that we transfer your data to others at your request;
  • you have a right to have a judicial remedy,
  • you can lodge a complaint with a supervisory authority or take legal action (https://naih.hu/panaszuegyintezes-rendje.html).

Our Supervisory Authority is the National Authority for Data Protection and Freedom of Information ( Nemzeti Adatvédelmi és Információszabadság Hatóság)

Headquarters: 1125 Budapest, Szilágyi Erzsébet avenue 22/c.

Postal address: 1530 Budapest, PO Box 5.

Phone: +36 (1) 391-1400

Fax: +36 (1) 391-1410

E-mail: ugyfelszolgalat@naih.hu

Website: https://naih.hu/

At your request, we will provide you with information about the data processed by us or our data processors including:

  • your data;
  • the source of your data;
  • the purposes and legal basis of the processing;
  • the duration, or in case this is not possible,the criteria for determining it
  • the names and addresses of our processors and their activities in relation to the processing;
  • the circumstances and effects of a personal data breach and the means of dealing with it and the measures we have taken to prevent them; furthermore
  • where your personal data is transferred, the legal basis and the recipient of the transfer.

We will comply with your request free of charge within one month of receipt at the latest, unless your request is repeated or is manifestly made in bad faith.

We may refuse to comply with your request if we can prove that the processing is justified by compelling legitimate grounds which override your interests, rights and freedoms or for the establishment, exercise, or defence of legal claims.

If you disagree with our decision, you can appeal to the NAIH or to a court within 30 days of the decision being notified to you.

Finally, before you go to the NAIH or to court, please try to consult us in any case, as this can be much quicker and more cost-effective for both of us.

What we would like to make sure you know:

BRANDFESTIVAL and ZEITGEIST are projects of the Data Controller, so if we send you materials in which BRANDFESTIVAL or ZEITGEIST are mentioned, the Data Controller is Republic Group Ltd.

We do not transfer data abroad, either within or outside the European Union.

We always contract with our data processors in compliance with the applicable law, and your data will only be transferred to data controllers who act lawfully and in accordance with our instructions, and who are bound by confidentiality obligations in all cases.

If a court or public authority requests data from us, we will always comply within the appropriate legal framework.

We will ensure the confidentiality, integrity and availability of your data at all times and protect it from unauthorised access, disclosure, modification, or deletion.

If the security of your data is compromised:

Unfortunately, no matter how hard we try to protect your data, there may be occasions when, for reasons beyond our control or even through our fault, the security of your data is compromised.

Such cases are known as data breaches.

If such an incident occurs to your data that we have under our control, we will notify the NAIH of the incident no later than 72 hours after becoming aware of it and will do everything reasonably practicable to remedy the incident and its consequences and restore the security of your data.

If an incident has occurred that may adversely affect you, we will also notify you directly and seek to provide you with appropriate compensation.

If, following our notification of an incident, the NAIH requires us to do so for any reason, we will also notify you directly.

Facebook and other social networking sites:

Our presence on social networking sites, in particular Facebook, and the processing of data in relation to them are mainly for the purpose of sharing, publishing and marketing content on our website and sub-sites, and notifying you of our updates and events.

By following our relevant social networking site, you voluntarily consent to the content of our sites also being displayed on your user interface, subject to the terms and conditions of use of the relevant social networking site.

If you no longer wish to follow our pages, you can opt out of our pages subject to the terms and conditions of use of the relevant social networking site.

We will not transfer any personal data from your social media profiles to our database without your consent.

If you are interested, the exact text of the legislation that affects us is also set out below:

  • Regulation (EU) 2016/679 of the European Parliament and of the Council on the processing of personal data of natural persons (GDPR)
  • Act XLVIII of 2008 on the Basic Conditions and Certain Restrictions on Commercial Advertising (Grtv.)
  • Act CXII of 2011 on the Right to Informational Self-Determination and Freedom of Information (Info tv.)
  • Act CVIII of 2001 on certain aspects of electronic commerce services and information society services – (Eker tv.)
  • Act C of 2003 on Electronic Communications – (Ehtv)
  • Act CLV of 1997 on Consumer Protection (Fogyv tv.)
  • Act CLXV of 2013 on complaints and notifications of public interest (Pktv.)
  • Act V of 2013 on the Civil Code (Civil Code Act)

Amendments to our Privacy Notice:

We may amend our privacy notice at any time, but in such case we will always notify you separately.

We trust that everything in this notice is clear and understandable with regard to our data processing, but if anything is not obvious, we are at your disposal to explain anything.

Budapest, 24 May 2018.